Managing multiple tasks can get overwhelming pretty quickly. There’s always a growing to-do list, and it’s easy to fall into the trap of trying to do everything yourself. But over time, I’ve learned that outsourcing — even just a few regular tasks — can make a massive difference.
One exercise that helped me was writing down a full list of everything I needed to get done. Looking at it laid out like that, it became clear that I could probably outsource 90–95% of it. There were so many things that didn’t need my personal attention. The moment I started handing off some of that work, things started running more smoothly — more things were quietly getting done in the background.
I went through a few different people before finding the right fit, but eventually I found my VA — and she’s honestly been one of the best things to happen to my workflow. She’s intelligent, sharp, fast, and just really good at what she does. She asks the right questions, learns new things quickly, and communicates clearly. She also takes initiative, offers suggestions — not just someone ticking boxes.
I’ve given her access to sensitive files, backend systems, and platforms I used to guard closely, and she’s helped with all sorts of things, from systems and admin to everyday logistics.
And once you find your main person like that — someone you can rely on and build with — it will honestly be one of the biggest helps. The peace of mind, the extra time, the support — it all adds up. If you ever feel like there’s so much to do and such little time, try writing out that list. You might be closer than you think to finding someone who can take a huge weight off your shoulders.
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Kind regards,
~ Nomadic Danny
Podcast: NomadicDannyPodcast.com